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Admin Assistant (NYC)
NYC Midtown: Fast paced communications firm seeks admin assistant: Ideal candidate must have: 4 yr undergrad Command over both verbal and written English. MS Office expertise is a must. (most importantly Excel and Power Point) Adobe - Photoshop Manage daily appointments Ability to work under stress and meet deadlines Available to travel on short notice US Passport Manage content on Corp Web pages Daily routine includes from coffee making to receiving guests, etc.,. Light accounting Attire professional/suits daily including Fridays. Ability to prepare presentations and present to small groups Attend Trade shows, must have drivers license Video/audio recording product demos WebEx and other web related collaborated tools exp. A Plus: American Sign Language ASL and Notary public Salary: $40k + benefits. Qualified and serious applicants only apply. Start date: Immediate
office assistant (flatbush)
entry level position in nice dental office, jobs requires going thru charts, checking cases and doing recalls for checkups, things of this nature, part time, call during day, 718-469-0014
Office Assistant / Front Desk - Males and Females - Full/Part Time (Manhattan)
Our company is looking for a few individuals to help around the office and at the desk by the elevators. These are entry level positions and we are looking for young energetic individuals Who feel they can handle a multitasking office environment while maintaining a professional demeanor. Duties can include and are not limited to: Paperwork Scheduling appointments Greeting guests and giving out directions Answering phones Data entry Writing memos Part and full time available If you wish to apply please submit a resume along with a phone number for contact in the email
Front Desk Intern (Jersey City, NJ 07302)

Office Intern Responsibilities:

· Office hours 8:45am- 5:30pm, Monday through Friday

· Main support to Receptionist and Office Manager with special projects

· Maintain cleanliness in conference rooms and open office spaces

o Walk through conference rooms at least twice a day (push in chairs, clean out cabinets, throw away left out trash, straighten supplies, notify or deliver items that were left over in rooms)

o Straighten up furniture (see pictures) when out of place

o Pick up any items that have been left out

· Maintain supply rooms

o Make sure cabinets are orderly

o Make sure counters are clear and straightened up

o Check and sort faxes

o Check printers (place left over pages in bin- recycle bottom stack if bins are full)

o Notify receptionist on supplies that need to be ordered (make sure you check creative area and shipping supplies as well

o Unpack all supplies and put in designated area.

· Kitchen and creative service area maintenance

o Make sure kitchens look neat and orderly

o Notify receptionist if we are running low on staples, utensils, cups, plates, etc.

o You have the person on KP to help you out on this job, but double check throughout the day.

· Assist with answering incoming calls and direct them to the appropriate Employee

o It is your responsibility to direct the call as best as you can. Keep asking questions until you figure out the best person to transfer them to.

· Greet visitors and direct them to the proper staff members

o Notify employees of their visitors

· Sort and distribute incoming mail and faxes, process outgoing mail (FedEx)

o Maintain order in shipping room

o Deliver packages to people if the shipping room is completely full, or if you have spare time.

· General administrative tasks (faxing, filing, scheduling meetings, etc.)

· Provide administrative support to office and managerial staff as needed

· Order supplies for the office

· Birthday set up and clean up

o Order all birthday treats on Tuesday

o Pick up birthday treats

· Prepare for New Hires

o Hang Welcome signs on both 24^th and 23^rd floors

o Clean out their desk and set up supplies

Experience

▪ Knowledge of administrative and clerical procedures

▪ Knowledge of computers and relevant software applications

▪ Knowledge of customer service principles and practices

▪ Keyboard skills

Key Competencies

▪ Verbal and written communication skills

▪ Professional personal presentation

▪ Customer service orientation

▪ Information management

▪ Organizing and planning

▪ Attention to detail

▪ Initiative

▪ Reliability

▪ Stress tolerance
Front Desk Intern (Jersey City, NJ 07302)

Office Intern Responsibilities:

· Office hours 8:45am- 5:30pm, Monday through Friday

· Main support to Receptionist and Office Manager with special projects

· Maintain cleanliness in conference rooms and open office spaces

o Walk through conference rooms at least twice a day (push in chairs, clean out cabinets, throw away left out trash, straighten supplies, notify or deliver items that were left over in rooms)

o Straighten up furniture (see pictures) when out of place

o Pick up any items that have been left out

· Maintain supply rooms

o Make sure cabinets are orderly

o Make sure counters are clear and straightened up

o Check and sort faxes

o Check printers (place left over pages in bin- recycle bottom stack if bins are full)

o Notify receptionist on supplies that need to be ordered (make sure you check creative area and shipping supplies as well

o Unpack all supplies and put in designated area.

· Kitchen and creative service area maintenance

o Make sure kitchens look neat and orderly

o Notify receptionist if we are running low on staples, utensils, cups, plates, etc.

o You have the person on KP to help you out on this job, but double check throughout the day.

· Assist with answering incoming calls and direct them to the appropriate Employee

o It is your responsibility to direct the call as best as you can. Keep asking questions until you figure out the best person to transfer them to.

· Greet visitors and direct them to the proper staff members

o Notify employees of their visitors

· Sort and distribute incoming mail and faxes, process outgoing mail (FedEx)

o Maintain order in shipping room

o Deliver packages to people if the shipping room is completely full, or if you have spare time.

· General administrative tasks (faxing, filing, scheduling meetings, etc.)

· Provide administrative support to office and managerial staff as needed

· Order supplies for the office

· Birthday set up and clean up

o Order all birthday treats on Tuesday

o Pick up birthday treats

· Prepare for New Hires

o Hang Welcome signs on both 24^th and 23^rd floors

o Clean out their desk and set up supplies

Experience

▪ Knowledge of administrative and clerical procedures

▪ Knowledge of computers and relevant software applications

▪ Knowledge of customer service principles and practices

▪ Keyboard skills

Key Competencies

▪ Verbal and written communication skills

▪ Professional personal presentation

▪ Customer service orientation

▪ Information management

▪ Organizing and planning

▪ Attention to detail

▪ Initiative

▪ Reliability

▪ Stress tolerance
Front Desk Intern (Jersey City, NJ 07302)

Office Intern Responsibilities:

· Office hours 8:45am- 5:30pm, Monday through Friday

· Main support to Receptionist and Office Manager with special projects

· Maintain cleanliness in conference rooms and open office spaces

o Walk through conference rooms at least twice a day (push in chairs, clean out cabinets, throw away left out trash, straighten supplies, notify or deliver items that were left over in rooms)

o Straighten up furniture (see pictures) when out of place

o Pick up any items that have been left out

· Maintain supply rooms

o Make sure cabinets are orderly

o Make sure counters are clear and straightened up

o Check and sort faxes

o Check printers (place left over pages in bin- recycle bottom stack if bins are full)

o Notify receptionist on supplies that need to be ordered (make sure you check creative area and shipping supplies as well

o Unpack all supplies and put in designated area.

· Kitchen and creative service area maintenance

o Make sure kitchens look neat and orderly

o Notify receptionist if we are running low on staples, utensils, cups, plates, etc.

o You have the person on KP to help you out on this job, but double check throughout the day.

· Assist with answering incoming calls and direct them to the appropriate Employee

o It is your responsibility to direct the call as best as you can. Keep asking questions until you figure out the best person to transfer them to.

· Greet visitors and direct them to the proper staff members

o Notify employees of their visitors

· Sort and distribute incoming mail and faxes, process outgoing mail (FedEx)

o Maintain order in shipping room

o Deliver packages to people if the shipping room is completely full, or if you have spare time.

· General administrative tasks (faxing, filing, scheduling meetings, etc.)

· Provide administrative support to office and managerial staff as needed

· Order supplies for the office

· Birthday set up and clean up

o Order all birthday treats on Tuesday

o Pick up birthday treats

· Prepare for New Hires

o Hang Welcome signs on both 24^th and 23^rd floors

o Clean out their desk and set up supplies

Experience

▪ Knowledge of administrative and clerical procedures

▪ Knowledge of computers and relevant software applications

▪ Knowledge of customer service principles and practices

▪ Keyboard skills

Key Competencies

▪ Verbal and written communication skills

▪ Professional personal presentation

▪ Customer service orientation

▪ Information management

▪ Organizing and planning

▪ Attention to detail

▪ Initiative

▪ Reliability

▪ Stress tolerance
Front Desk Intern (Jersey City, NJ 07302)

Office Intern Responsibilities:

· Office hours 8:45am- 5:30pm, Monday through Friday

· Main support to Receptionist and Office Manager with special projects

· Maintain cleanliness in conference rooms and open office spaces

o Walk through conference rooms at least twice a day (push in chairs, clean out cabinets, throw away left out trash, straighten supplies, notify or deliver items that were left over in rooms)

o Straighten up furniture (see pictures) when out of place

o Pick up any items that have been left out

· Maintain supply rooms

o Make sure cabinets are orderly

o Make sure counters are clear and straightened up

o Check and sort faxes

o Check printers (place left over pages in bin- recycle bottom stack if bins are full)

o Notify receptionist on supplies that need to be ordered (make sure you check creative area and shipping supplies as well

o Unpack all supplies and put in designated area.

· Kitchen and creative service area maintenance

o Make sure kitchens look neat and orderly

o Notify receptionist if we are running low on staples, utensils, cups, plates, etc.

o You have the person on KP to help you out on this job, but double check throughout the day.

· Assist with answering incoming calls and direct them to the appropriate Employee

o It is your responsibility to direct the call as best as you can. Keep asking questions until you figure out the best person to transfer them to.

· Greet visitors and direct them to the proper staff members

o Notify employees of their visitors

· Sort and distribute incoming mail and faxes, process outgoing mail (FedEx)

o Maintain order in shipping room

o Deliver packages to people if the shipping room is completely full, or if you have spare time.

· General administrative tasks (faxing, filing, scheduling meetings, etc.)

· Provide administrative support to office and managerial staff as needed

· Order supplies for the office

· Birthday set up and clean up

o Order all birthday treats on Tuesday

o Pick up birthday treats

· Prepare for New Hires

o Hang Welcome signs on both 24^th and 23^rd floors

o Clean out their desk and set up supplies

Experience

▪ Knowledge of administrative and clerical procedures

▪ Knowledge of computers and relevant software applications

▪ Knowledge of customer service principles and practices

▪ Keyboard skills

Key Competencies

▪ Verbal and written communication skills

▪ Professional personal presentation

▪ Customer service orientation

▪ Information management

▪ Organizing and planning

▪ Attention to detail

▪ Initiative

▪ Reliability

▪ Stress tolerance
Front Desk Intern (Jersey City, NJ 07302)

Office Intern Responsibilities:

· Office hours 8:45am- 5:30pm, Monday through Friday

· Main support to Receptionist and Office Manager with special projects

· Maintain cleanliness in conference rooms and open office spaces

o Walk through conference rooms at least twice a day (push in chairs, clean out cabinets, throw away left out trash, straighten supplies, notify or deliver items that were left over in rooms)

o Straighten up furniture (see pictures) when out of place

o Pick up any items that have been left out

· Maintain supply rooms

o Make sure cabinets are orderly

o Make sure counters are clear and straightened up

o Check and sort faxes

o Check printers (place left over pages in bin- recycle bottom stack if bins are full)

o Notify receptionist on supplies that need to be ordered (make sure you check creative area and shipping supplies as well

o Unpack all supplies and put in designated area.

· Kitchen and creative service area maintenance

o Make sure kitchens look neat and orderly

o Notify receptionist if we are running low on staples, utensils, cups, plates, etc.

o You have the person on KP to help you out on this job, but double check throughout the day.

· Assist with answering incoming calls and direct them to the appropriate Employee

o It is your responsibility to direct the call as best as you can. Keep asking questions until you figure out the best person to transfer them to.

· Greet visitors and direct them to the proper staff members

o Notify employees of their visitors

· Sort and distribute incoming mail and faxes, process outgoing mail (FedEx)

o Maintain order in shipping room

o Deliver packages to people if the shipping room is completely full, or if you have spare time.

· General administrative tasks (faxing, filing, scheduling meetings, etc.)

· Provide administrative support to office and managerial staff as needed

· Order supplies for the office

· Birthday set up and clean up

o Order all birthday treats on Tuesday

o Pick up birthday treats

· Prepare for New Hires

o Hang Welcome signs on both 24^th and 23^rd floors

o Clean out their desk and set up supplies

Experience

▪ Knowledge of administrative and clerical procedures

▪ Knowledge of computers and relevant software applications

▪ Knowledge of customer service principles and practices

▪ Keyboard skills

Key Competencies

▪ Verbal and written communication skills

▪ Professional personal presentation

▪ Customer service orientation

▪ Information management

▪ Organizing and planning

▪ Attention to detail

▪ Initiative

▪ Reliability

▪ Stress tolerance
Front Desk Intern (Jersey City, NJ 07302)

Office Intern Responsibilities:

· Office hours 8:45am- 5:30pm, Monday through Friday

· Main support to Receptionist and Office Manager with special projects

· Maintain cleanliness in conference rooms and open office spaces

o Walk through conference rooms at least twice a day (push in chairs, clean out cabinets, throw away left out trash, straighten supplies, notify or deliver items that were left over in rooms)

o Straighten up furniture (see pictures) when out of place

o Pick up any items that have been left out

· Maintain supply rooms

o Make sure cabinets are orderly

o Make sure counters are clear and straightened up

o Check and sort faxes

o Check printers (place left over pages in bin- recycle bottom stack if bins are full)

o Notify receptionist on supplies that need to be ordered (make sure you check creative area and shipping supplies as well

o Unpack all supplies and put in designated area.

· Kitchen and creative service area maintenance

o Make sure kitchens look neat and orderly

o Notify receptionist if we are running low on staples, utensils, cups, plates, etc.

o You have the person on KP to help you out on this job, but double check throughout the day.

· Assist with answering incoming calls and direct them to the appropriate Employee

o It is your responsibility to direct the call as best as you can. Keep asking questions until you figure out the best person to transfer them to.

· Greet visitors and direct them to the proper staff members

o Notify employees of their visitors

· Sort and distribute incoming mail and faxes, process outgoing mail (FedEx)

o Maintain order in shipping room

o Deliver packages to people if the shipping room is completely full, or if you have spare time.

· General administrative tasks (faxing, filing, scheduling meetings, etc.)

· Provide administrative support to office and managerial staff as needed

· Order supplies for the office

· Birthday set up and clean up

o Order all birthday treats on Tuesday

o Pick up birthday treats

· Prepare for New Hires

o Hang Welcome signs on both 24^th and 23^rd floors

o Clean out their desk and set up supplies

Experience

▪ Knowledge of administrative and clerical procedures

▪ Knowledge of computers and relevant software applications

▪ Knowledge of customer service principles and practices

▪ Keyboard skills

Key Competencies

▪ Verbal and written communication skills

▪ Professional personal presentation

▪ Customer service orientation

▪ Information management

▪ Organizing and planning

▪ Attention to detail

▪ Initiative

▪ Reliability

▪ Stress tolerance
Logistics Assistant Position for Electronics Company (Sunset Park)
Brooklyn-based electronics manufacturer seeks capable, motivated Logistics Assistant. Our products are sold in retailers across the US, Canada, and the UK. The right candidate will have experience in a small office environment, where there are individual responsibilities but we help each other on various projects. There will be procedures and systems that are company-specific. We will train. Daily tasks include (but are not limited to): *Follow up on purchase orders with overseas offices and domestic retailers *Assist in maintaining the production schedule and PO calendar *Order entry, updating Excel spreadsheets and PO system *Coordinate incoming/outgoing shipments Requirements: *Strong organizational skills, with an eye for detail *Experience with Microsoft Office Suite Basic to intermediate level Excel and Word are a MUST if you dont have them, this wont work. *Outlook is a plus. *Good research (web) skills *At least 1 year office experience *Professional manner on phones *Good business communication skills *Reliable and punctual *Ability to work under pressure *Multi-tasking skills *Knowledge of electronics (audio/video/PC products) is a plus *A sense of humor, patience and a thick skin are also important Hours are 8:30am 6:00pm Monday thru Friday Fulltime, to start immediately Dress code is business casual (most days just casual!) Starting salary is $10/hr with paid overtime This is essentially an entry level position into this industry Our company is growing rapidly and wed like you to grow with us Were ONLY interested in serious applicants for this position. Someone with a strong work ethic and a good attitude is what we need. Our office is easy-going, friendly, and very hardworking. If this sounds like you, we definitely want to hear from you. Please send your resume via email in MS Word or Adobe Acrobat PDF format. To show how detail-oriented you are, tell us what your favorite movie of 2009 was and why, in your cover letter. The cover letter should be in the body of the email and not a separate page.
Administrative Assistant (Greenwich, CT)
Growing engineering firm is currently seeking a motivated and energetic individual for an administrative assistant position, part-time (30hrs). Duties include timesheet logging, data entry, record research, light billing, answering phones. Excellent computer skills required.
Bilingual Administrative Assistant (TriBeCa)
Bilingual Administrative Assistant InterNation, Inc., a full-service translation company specializing in voice-overs and subtitling for a Fortune 500 clientele, with in-house audio and video facilities is seeking a part-time (20-30 hrs per week) Administrative Assistant. Duties vary and include: - Email and telephone communication with clients and vendors - Data base updates - Various administrative duties - Scheduling of facilities, VO talent and other vendors - Assist project managers - Special assignments, including talent recruitment Native fluency in a second language required; Spanish, Brazilian Portuguese, Japanese or Chinese are a huge plus. Advanced English communication skills, both spoken and written are mandatory. Knowledge or experience with operations of audio recording facilities and/or translation services highly desired. Candidates must be PC literate, have excellent phone manners, be organized, independent, reliable and willing to learn on the job. Interested applicants should submit a resume, references, and a cover letter stating salary expectations by email, in the body of the email, and not as an attachment, to Erick Derkatsch at info@internation.com. You must include Administrative Assistant in the subject matter line.
EXECUTIVE/PERSONAL ASSISTANT (NEW YORK)
EXECUTIVE/PERSONAL ASSISTANT -10-20 hours a week, good pay, beautiful workplace. General computer skills necessary. Flexible hours, personable and intelligent. Experience preferred in property management or an executive assistant . Please send resume: rwallens@att.net
ADMINISTRATIVE/ OPTICAL ASSISTANT (Upper East Side)
Individuals needed for prestigious, busy Upper East Side vision care practice. Diverse office proficiency necessary including strong phone and typing skills, computer literate. Must be service oriented, articulate, energetic and have a professional disposition. Willing to work 11AM to 7 PM (Monday to Thursday) shift and Saturday hours (8:30AM to 2:30PM). Will train. *Fluent in Japanese a plus. Please fax resume, including salary requirements to (212)308-3262.
Admin/Data Entry Part-Time Position (Greenpoint)
A busy furniture/prop rental business seeks a detail oriented, internet savvy, organized college student or worker for a part-time position in Greenpoint, Brooklyn. The ideal person is Professional, disciplined, detail oriented and the ability to focus in a fast paced office. Experience with Microsoft Outlook, Microsoft Office & QuickBooks. Proficiency in internet & email is a must. Must be comfortable working with digital photos -- renaming, saving and filling in an electronic folder system. Maintain databases/lists with regular updates, corrections and additions. Provide day to day support for Office/Sales personnel with other administrative tasks and projects as needed. Assist with expediting orders, inventory tracking and quality control of merchandise. Special Projects including but not limited to data entry, internet searches and industry research. Familiarity with furniture or interior design is a plus but not compulsory. Must have a consistent positive approach toward work. The position is a part-time. Please send resume and cover-letter in the body of the email. Include Admin/Data Entry Part-Time in the subject line. No phone calls or recruiters please.
Part-time holistic health sales position (North Manhattan)
Small holistic health oriented company with an emphasis on women's health issues seeks permanent part-time person to answer phones, take orders, and make a relationship with our customers. Additional duties include entering orders and running sales reports on Quick Books, entering customer credits, etc. Knowledge of QB a plus but a computer savvy person will have no trouble learning how to do these tasks. Our ideal candidate is someone who is doing something creative and wants stable employment to pay the rent and get covered by health insurance but needs to work less than full time in order to pursue your dream. This candidate will be highly educated, warm and out-going, making our customers, who include medical doctors as well as individual consumers, feel comfortable and cared for. In other words, a "people person." At the same time, this person will be a stickler for detail to make sure that orders are correct and that customer issues get resolved. Ideally candidate will also have some knowledge of or interest in a holistic health orientation. Hours per week: 28 1/2 Days per week: 5 Work Schedule: Tuesdays, Thursdays, and Fridays the job hours are from 9:30 a.m. - 3:00 p.m. with 30 min. for lunch. On Mondays and Wednesdays the job hours are from 9:30 a.m. - 5:30 p.m.
Office Position - Excellent Opportunity! (Jamaica, NY)
 Our automotive parts warehouse is looking for a skilled office/sales person to join our team. We are looking for a motivated person to bring it all together as your responsibilities will include, answering phones, processing orders, keeping an organized desk and office as well as following up on customer accounts. You will be in charge of contacting muffler repair shops, automotive garages, dealerships, distribution centers and storefronts, as we look to attract new business. QUALIFICATIONS: You must be familiar with Peachtree system Have basic computer knowledge ( Excel, Word, Power Point ) Be professional Must have appropriate telephone skills Knowledge of automotive industry and cars is a plus H.S./College Degree Our merchandise of automotive exhaust systems are direct fit for all foreign and domestic vehicles including luxury cars, SUVs, coupes, sedans, convertibles and imports, etc. The Exhaust Warehouse is located in Jamaica, NY, close to all public transportation and major establishments. Serious applicants only do not waste your time if you are not qualified. Please attach/paste your resume in an email titled OFFICE WORK we will not open emails unless you use the correct title OFFICE WORK thanks
office job immediate opening (Midtown West)
new cosmetic company in Midtown area looking for young confident girl friday to help in office with billing, filing, & customer service. we are willing to train but needs computer skills and good communication skills... we would like someone who speaks 2 languages, english plus chinese or spanish.. The working hours to start will be M-Th 10am-4pm= 24-28 hrs a week If person is right can start at once.. Pls email resume to listed email address and pls list a tele # to reach you to set up an interview..
Music Booking Agency Fall Internship (Chelsea)
A prominent boutique music booking agency in Manhattan is currently seeking one (1) additional intern to assist our staff with all administrative needs, including but not limited to: phones, faxes, emails, filing, correspondence, as well as logging submissions, offers, and ticket counts. Interns will be exposed to the inner workings of a fast-paced booking agency and gain the skills necessary to pursue a career in the music industry. Applicants must have basic computer skills and be familiar with Microsoft Office programs as well as Outlook (knowledge of File Maker Pro is also a plus). Applicants must have a professional phone mammer, positive work ethic, and some knowledge of current music as well as the touring industry. This is a non-paying internship, however class credit is available. All interested candidates should send a cover letter in the body of an email and a resume in an attachment or both via fax: (212) 633 1818.
Creative Office Manager: Ideal position for recent college grads (SoHo)
Mid-sized SoHo based architecture firm seeks a dynamic person to help manage the operational, administrative, and HR aspects of our vibrant and creative studio. We require an independent, mature individual with excellent organizational and personal skills. College degree from top school with outstanding grades and 2 years of office experience required. Since our firm thrives on creativity, the ideal candidate should have strong outside interests and personal endeavors. This is an excellent opportunity for a recent college graduate to gain management and Human Resources experience. Please email resume, cover letter, and salary requirements in Word or PDF format. Responsibilities include, but not limited to: Office Operations: - Supervise front desk receptionist & admin assistant - Assist IT manager - Manage office vendors - Supply ordering and inventory - Interface with Accounting and Billing managers - Assist partners with administrative tasks (e.g., travel, license renewal) Office Maintenance: - Equipment maintenance - Interface with building management - Facilities maintenance - Oversight of cleaning services Human Resources: - Benefit plans - HR legal and compliance - Recruitment - New Hire orientation - Employee relations - Personnel file maintenance - INS VISA process
Seeking hard worker who is self motivated for Site editing & Customer (Sunset Park)
Seeking hard worker who is self motivated for Site editing & Customer Service Job description: Operating a multi-line phone system Responding to Emails Creating and printing shipping labels Taking customer orders Creating invoices and receiving payments Printing, faxing, photocopying Basic Office Upkeep Adding product to website Creating and editing descriptions Including but not limited to the above Background knowledge on using back end of website a big plus but we are willing to train Qualifications Needed: Good communication skills Fast learner A great command of the English language including good writing skills, grammar and punctuation with the ability to articulate a sentence. Must be extremely organized and have good attention to detail Must be able to work independently and as part of a team Ability to multitask in a busy environment Ability to take and follow directions Salary: starting at $10.00 per hour. with room for advancement ** Please send a copy of your resume along with a detailed response as to why you feel you are qualified for this job.** SERIOUS INQUIRIES ONLY!!
****ADMINISTRATIVE ASSISTANT**** (ASTORIA)
FAST PACED REAL ESTATE OFFICE SEEKS ADMINISTRATIVE ASSISTANT POSTION REQUIREMENTS INCLUDE BUT ARE NOT LIMITED TO: Excellent Communication Skills Computer & Internet Savvy Managing High Call Volume Responding To E-mails Organize & Schedule Appointments Bilingual A Plus Knowledge of Astoria A MUST! Knowledge of Real Estate A Plus Ideal Candidate Should: Be mature, well spoken Be experienced In A Professional Office Environment Be organized & efficient Be punctual Be able to work under pressure Be able to follow direction Full Time Position Flexible schedule Please email your resume and salary requirements
Front Dest Receptionist (Bilingual (Russian/English))
Front desk receptionist is needed to the medical supplies office in Brooklyn. Preferably bilingual (Russian/English). For details call 917-544-3777 Thank you
Temp Office Assistant (Gramercy)
Small restaurant corporate office hiring temp female assistant for 2-4 weeks . Must be able to start this friday and must be a college grad with min 2 years experience and proficient in word , excel and powerpoint. Please paste resume in the body of the email. No attachments.
Administrative Assistant (Midwood)
Omni Rehabilitation Center/Omni Childhood Center is a multidisciplinary therapy center providing evaluations and services to pediatric clients with a variety of developmental and/or learning disabilities. We provide services in our clinic and in local schools to CPSE (ages 3-5) and CSE (ages 5+) students. We also provide Early Intervention (ages 0-3) evaluations and services. We are located in Brooklyn, NY, less than 30 minutes from Manhattan with convenient access to the B, Q and F trains. We are currently hiring a full-time administrative assistant to provide support to senior management staff within our organization. Requirements: * Prior experience as an administrative assistant in a busy environment * Strong organizational and process-oriented skills * Good interpersonal skills * Strong written/verbal communication skills * Proficiency in Microsoft Word and Excel * Flexibility and responsiveness to a busy environment * Ability to perform tasks in a calm, professional and efficient manner Preferred: * Bachelors degree Please send your resume, with salary requirements, in PDF or .doc format via e-mail with the subject line "CL090710AA". Resumes that are do not include our position code and your salary requirements will not be considered. EEO.
►►Russian Speaking H.R./ADMIN FULL TIME/ STARTING SALARY $11 to $13 (Financial District)
Financial firm located in Union Square is looking to add a RUSSIAN SPEAKING recruiter to its team. Ideal candidate should have mix of sales skills and Human Resource or interviewing skills. Candidate will initiate and build client relationships and interview and represent job seekers. Opportunity to grow into various areas of the company, and helping people by finding them a job opportunity. The ideal candidate is extremely detail-oriented and organized and can think critically and creatively to ensure the most efficient and effective interview process. It is essential that this individual is extremely professional and is an exemplary communicator - in writing, over the phone, and in person. Owning the responsibility of candidate processing: this includes scheduling all phone, in-house interviews and posting updates to the recruiting database Managing the database of applicants and resumes (updates, corrections) Ensuring excellent candidate experience Serving as a thought partner to the recruiting associates to develop and execute on hiring strategies Developing, documenting, and improving procedures for all responsibilities from simple process enhancements to larger strategic initiatives . Salary truly commensurate with experience. Job Requirements : THIS IS A FULL TIME POSITION ( NOT A SUMMER JOB OR PART TIME) Must Speak Russian Must dress to impress (Every Day) High proficiency in Outlook, Word, and Excel Superb organizational skills; ability to prioritize and process a high volume of work while maintaining the highest quality Professional team player with a strong customer service focus Big picture thinker who is also highly detail-oriented Common sense approach to problem solving and prioritization Able to make decisions within a fast-paced environment High energy and proactive attitude; seeking to contribute and improve efficiency in all areas Flexible, positive, open-minded. Please send your resume to : ETC.ADMIN4U@gmail.com
Receptionist - 30 hrs per week (Flushing, Queens)
Construction Company looking for a Receptionist with strong people skills. The successful candidate will be a highly motivated self starter who can multi task, work under pressure, is well organized and can pay attention to detail. Must be proficient with Microsoft Word and be familiar with Microsoft Excel. We are a small office and are looking for a go-getter that will fit right in and hit the ground running. Responsibilities include but are not limited to: Provide assistance mainly to the President, as required, including correspondence, typing, appointment scheduling, maintaining her calendar, filing and taking telephone messages. Communicate and handle all incoming and outgoing electronic communications on behalf of the President. Answer phones and direct all incoming calls to appropriate departments promptly and efficiently. Assist office personnel in any projects where assistance is required. Performs other office duties as required or as assigned, such as sending faxes, making copies, updating contact lists, maintaining file and file storage, receive and sort incoming mail and prepare outgoing mail and FedEx packages. Other miscellaneous responsibilities include but are not limited to office/kitchen supplies and maintenance, making coffee, stocking the refrigerator, etc. and keeping the office and outdoor areas tidy. Salary is commensurate with skills and experience. This is a 30 hour per week job, M-F, 9:00 am to 3:00 pm. Please e-mail your resume to reconcorp@aol.com.
Development Assistant/Associate (Midtown and other locations)
Working on numerous Development positions. Some are focused on events, others on grant management, some on databases. These are immediate needs, one will be concentrating on grants management and helping out with the year end giving campaign. This client is in a transition period with their development team and needs some help. Ideal person would have some grants management experience along with excellent writing and oral communication. This position would be for a few months on a temp basis, full time, paid hourly. The client is located in Upper Manhattan. Please send resumes to jobs@bcstaffing.com. Another client is looking for a development assistant to help with their recognition gala this fall. The Gala is in November and needs someone with excellent attention to detail and experience in a development setting. This would be something that could develop into a temp to hire situation. There are many aspects to this job, if you are out of work and are open to taking something temporary that could lead to perm please send us your resume. If neither of these positions work out we will have new jobs coming in on a daily basis. Please send us your resume and we will see what fits best. All jobs would be in the NYC area.
Part-time office assistant (Stamford)
We have a office attached to our home where we run a small business (property management for rental apartments). We have more office work than we can handle, so we wish to hire a well-organized person who is available 18-25 hours per week to assist with:
- general office organizing
- maintaining and prioritizing to-do lists, making sure important tasks get done on schedule
- maintaining spreadsheets in Excel
- making telephone calls with a professional demeanor
- writing letters using Word
- occasional business errands, such as dropping off keys to the realtor, taking mail to the post office, meeting a repairman.

This position will be 4 to 5 hours a day, 4 to 5 days a week, at our home office in southern Stamford.
Scheduling is flexible you will generally work 4 or 5 hours at a time. All work will occur between the hours of 9AM - 4PM. Each weeks schedule could be different depending on your availability and ours.
We require a minimum 3-month commitment. We are flexible regarding hours and days off.

If you are coming to Stamford by train, we are located one block from bus route 44; the bus ride from the train station is 20 minutes.

This position would be good for you if you are responsible, organized, and looking to supplement another part-time position or working around a school schedule.

Please read the following requirements before applying for this position.
Please apply only if you:
- hold a bachelor degree from a four-year college - will be available 20-25 hours a week for the next 3 months or more
- understand that this will not be full time
- are very organized
- have worked with Word and Excel
- speak and write perfectly fluent English, good spelling, can proofread

This is a Form 1099 position; you should be prepared to bill us for your hours as an independent contractor.

Applicants will be asked to provide two former employers as references.

Please reply by email and attach your resume as a Word document or PDF.

Interviews will take place this week (Sept 8-11) and the position will begin Sept 11 or 13.
Administrative Assistant (brooklyn NY)
 Our Administrative Assistant position requires basic administrative skills i.e. operating a computer, scanner and fax machine. Tasks and responsibilities would be: heavy scanning, answering phones, faxing, filing, and basic electronic correspondence. The Administrative Assistant position requires intermediate knowledge of MS Word and Excel as will as a minimum of 1 year of experience in the financial services industry. Our team is an Equal Opportunity Employer.

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